We are pleased to announce recognition as a Certified Google Apps Deployment Specialist.  This includes a rigorous examination that covers eDiscovery software called “Google Vault” for legal holds, compliance implementations, email, calendar, and contact migrations as well as mobile device management for popular systems like Microsoft Exchange, Yahoo, Blackberry Enterprise Server, Lotus Notes, and other web based email systems.   Mobile devices supported include Android, Apple IOS, Windows Phone, and Blackberry.

If you are considering a move from any of these systems to Google Apps, contact us for a free consultation today.

Last December, we also received recognition as a Google Apps Sales Specialist.

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It’s official now, Google Vault which does eDiscovery for Gmail is now now available to existing business customers.    However, it is not yet available for Government customers.

See the announcement from Google here.

After enabling Vault on the Google dashboard, you can log into ediscovery.google.com and use it to place legal holds.

Another feature that Google Apps has is the ability to make custom internal websites with forms to distribute to users that can track and specifically require acknowledgement from custodians about the legal hold and need to preserve data.

Enterprises use product like Legal Hold Pro to do this, and this type of functionality can be produced inexpensively and quickly with Google Apps Sites and Forms.

Jeffrey Goodwin

Founder

eDiscoverySquad, LLC

www.ediscoverysquad.com

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This is a video interview of a law firm with 20+ lawyers, who have moved to Google Apps.   During the interview, the key partners estimate that they have saved $450K in IT costs over 5 years by moving their law firm to Google Apps.

The approach used was consultative to find out the goals of the firm, and then figure out how to implement them in Google Apps resulting in increased collaboration, ease of use, and offsite anywhere/anytime access to critical information.

To see a video overview about Google Apps click here.

http://ediscoverysquad.com/google-apps

With recent developments in the last month, Google Apps is shaping up to be a powerful platform now and in the future for Law Firms.

Google Vault is available now as an App for Google to do compliance archiving and eDiscovery.   It allows “matters” to be defined, and tags your email and attachments with the “Matter ID”.   When I am involved in eDiscovery engagements, I often see my clients using these “Matter ID’s” in the subject line of their email, and this concept extends very easily to Google Vault.

Kent Walker, Google Senior Vice President and General Counsel gives his perspective on Google Vault:

http://www.youtube.com/watch?v=wZd_hIln1-I

Another powerful feature for law firms is to setup a Google Voice number (includes free nationwide calling), and see all of your telephone calls including time and duration in a consolidated log.  Voice mails automatically are copied to email, and are transcribed by a speech to text engine that is included by Google.

http://www.obihai.com/obiplus.html

The OBI 110 Device (< $50) can work with your existing cordless phones at home, and the OBI 202 (< $75) handles up to 12 extensions and works with cost effective ( < $100 ) IP Phones from Cisco.

I use this type of a system everyday and have been very pleased with it.   When filling out my time cards, I can go back an look at exactly how long a teleconference took, and easily search for text in my Voice mails.

One limitation with Google Voice is that it doesn’t handle Fax, so you will need to setup an online Fax service and route the faxes to your Gmail.   However, this is less and less of a problem as most folks scan these days anyway.

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