We will have some important announcements on March 5th, on ways that Government Agencies can save time and money for IT, Records Management, and eDiscovery, while reducing the risk of a potential lawsuit.

For more information about attending Alliance Northwest, please visit their website at http://alliancenorthwest.org/

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Tool to Extract LDAP info from Google Apps Directory.

Get the app here:  https://drive.google.com/a/ediscoverysquad.com/file/d/0B_zHzVIa-gl-bW9rRGozd01JSFU/edit?usp=sharing

It needs the following 5 arguments in the given order.

1. Data needed – “a” for both org unit data and user data “u” for only user data and “o” for only org unit data.

2. Email – Email Id of the admin user for the domain

3. Password – Password of the admin user for the domain

4. Domain name – Name of the domain

5. Directory name – Directory where the files are to be stored

Two files, Users.csv and OrgUnits.csv will be created. If those files already exist in the given directory, they will be deleted. If deletion is not successful, the tool will prompt users to delete them manually and continue.

Eg: java -jar AppSyncTool.jar a username@domainname.com abcdefg domainname.com “f:/new folder/”

Note: For this tool to run, the API access needs to be enabled in the admin console.

How to Install and Run on Windows:

1) Make sure java is installed

https://java.com/en/download/index.jsp

2) Run cmd.exe from start menu

3) Set the path of where jave.exe is:

path=%path%;C:\Program Files (x86)\Java\jre7\bin

4) Run program as in step 5 above

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We are pleased to announce recognition as a Certified Google Apps Deployment Specialist.  This includes a rigorous examination that covers eDiscovery software called “Google Vault” for legal holds, compliance implementations, email, calendar, and contact migrations as well as mobile device management for popular systems like Microsoft Exchange, Yahoo, Blackberry Enterprise Server, Lotus Notes, and other web based email systems.   Mobile devices supported include Android, Apple IOS, Windows Phone, and Blackberry.

If you are considering a move from any of these systems to Google Apps, contact us for a free consultation today.

Last December, we also received recognition as a Google Apps Sales Specialist.

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The panel starts at 1:15 p.m., and will feature newer/young technology companies that have started in this area.

Friday, March 8, 2013
William W. Philip Hall
University of Washington Tacoma campus
1918 Pacific Ave., Tacoma

http://www.tacoma.washington.edu/events/sst/

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It’s official now, Google Vault which does eDiscovery for Gmail is now now available to existing business customers.    However, it is not yet available for Government customers.

See the announcement from Google here.

After enabling Vault on the Google dashboard, you can log into ediscovery.google.com and use it to place legal holds.

Another feature that Google Apps has is the ability to make custom internal websites with forms to distribute to users that can track and specifically require acknowledgement from custodians about the legal hold and need to preserve data.

Enterprises use product like Legal Hold Pro to do this, and this type of functionality can be produced inexpensively and quickly with Google Apps Sites and Forms.

Jeffrey Goodwin

Founder

eDiscoverySquad, LLC

www.ediscoverysquad.com

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In a recent discussion last week with Jenni Williams, Channel/Client Relationship Manager for Google, I learned that the processes of setting up a procedure to amend the terms and conditions for Google Apps customers to cover Google Vault is nearly final and the only loose end before the large scale roll out begins.

Ms. Williams said that there are no API’s for Google Vault yet, but this will be an area to watch as eDiscovery kicks into high gear for Google.   There are already a number of data management tools such as Google Active Directory Synch – GADS , Google Apps Migration for Microsoft® Exchange  - GAMME, which can move ESI related to user identities, email, calendar, and contacts.  GAMME can use IMAP to connect with a wide variety of email providers, such as Microsoft® Exchange Server (2000, 2003, 2007 or 2010) or IMAP server (any RFC 3501-compliant IMAP server, including Microsoft® Exchange, Novell Groupwise, Cyrus, Courier, Dovecot, SunMail, Zimbra, and Gmail), or work directly with .PST files.

Both GAMME and GADS also support a command line scripting ability and can be launched in the back ground.

Prior to Google Vault, Google customers had their email routed through Postini for eDiscovery.   However, gradually the features of Postini have been migrated into Gmail, and the Google Vault addition will be the final step to begin the process of migrating users away from Postini.

Watch for more developments to pick up in this specialized area.

Jeffrey Goodwin

Founder, eDiscoverySquad, LLC

http://ediscoverysquad.com/about-us

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This is a video interview of a law firm with 20+ lawyers, who have moved to Google Apps.   During the interview, the key partners estimate that they have saved $450K in IT costs over 5 years by moving their law firm to Google Apps.

The approach used was consultative to find out the goals of the firm, and then figure out how to implement them in Google Apps resulting in increased collaboration, ease of use, and offsite anywhere/anytime access to critical information.

To see a video overview about Google Apps click here.

http://ediscoverysquad.com/google-apps

With recent developments in the last month, Google Apps is shaping up to be a powerful platform now and in the future for Law Firms.

Google Vault is available now as an App for Google to do compliance archiving and eDiscovery.   It allows “matters” to be defined, and tags your email and attachments with the “Matter ID”.   When I am involved in eDiscovery engagements, I often see my clients using these “Matter ID’s” in the subject line of their email, and this concept extends very easily to Google Vault.

Kent Walker, Google Senior Vice President and General Counsel gives his perspective on Google Vault:

http://www.youtube.com/watch?v=wZd_hIln1-I

Another powerful feature for law firms is to setup a Google Voice number (includes free nationwide calling), and see all of your telephone calls including time and duration in a consolidated log.  Voice mails automatically are copied to email, and are transcribed by a speech to text engine that is included by Google.

http://www.obihai.com/obiplus.html

The OBI 110 Device (< $50) can work with your existing cordless phones at home, and the OBI 202 (< $75) handles up to 12 extensions and works with cost effective ( < $100 ) IP Phones from Cisco.

I use this type of a system everyday and have been very pleased with it.   When filling out my time cards, I can go back an look at exactly how long a teleconference took, and easily search for text in my Voice mails.

One limitation with Google Voice is that it doesn’t handle Fax, so you will need to setup an online Fax service and route the faxes to your Gmail.   However, this is less and less of a problem as most folks scan these days anyway.

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Google has appointed eDiscoverySquad as an Enterprise Reseller for Google Apps suite of communication and collaboration tools.

eDiscoverySquad has been appointed by Google to be an Authorized Reseller based on its expertise and success in helping customers deploy and use Google Apps.

“Google Apps allows customers unparalleled security, and access to their emails 24/7 with a 99.9 percent uptime guarantee.  With the addition of Google Apps, eDiscoverySquad not only saves customers money on their IT infrastructure and services, but prepares them to help identify potential or actual legal problems as they arise through the additional of Google Vault archiving and our eDiscovery services for trial.” said Jeffrey Goodwin, Founder, eDiscoverySquad.

The Google Apps Reseller program includes companies globally that sell, service and customize Google Apps for Business for their customers. As a part of the Apps Reseller program, eDiscoverySquad receives training, support and deployment tools from Google, as well as access to APIs for integrating Google Apps into their customers’ business operations.

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From data center security to video surveillance,  bio-metric identification, intrusion detection, 24x7x365 uptime.  Litigation readiness, compliance, and eDiscovery are you covered ?

If you are a small business or law firm, you can’t afford not to have your data protected.

Take a look at the actual inside operations at Google and the extraordinary amount of effort and money being spent on security for Google Apps.

Google Archiving and eDiscovery White Paper

http://static.googleusercontent.com/external_content/untrusted_dlcp/www.google.com/en/us/apps/intl/en/pdf/archiving_and_discovery_for_google_apps.pdf

Google Video on Data Center Security

http://www.youtube.com/watch?v=1SCZzgfdTBo&feature=youtu.be

Google White Paper on Data Center Security

http://goo.gl/4ud50

Google Security Site

http://www.google.com/enterprise/apps/business/benefits.html?section=security

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