We have been doing testing on iPro eCapture and Lexis Nexis LAW preDiscovery eDiscovery Software.   Below is a link to a consolidated list of iPro eCapture features, and we will be coming out a with a list of the preDiscovery features in another post later.

http://ediscoverysquad.com/wp-content/uploads/2013/11/IPro-Features.xlsx

Previously we published the list of supported file types in this blog entry  http://ediscoverysquad.com/ediscovery-requires-supporting-a-dizzying-number-over-750-file-types-and-international-language-types

We were impressed with the number of File Types supported by LAW preDiscovery (4000) v.s. the iPro eCapture (750).   Also, we liked that fact that LAW preDiscovery had an add on module for OCR’s Asian Character sets, whereas iPro did not.

However, in recent testing we found that LAW pre-Discovery was unable to process Outlook 2003 Unicode .PST’s without manually having to convert them to a format that is recognized by Outlook 2010.   We’d like to hear from anyone else on their experience in this area.

We also found that the LAW preDiscovery EDLoader application which parses among other things, .PST files, and folders with mixed loose files and .PST’s would choke fairly easily on large files or or .PST’s, and would have to be terminated through the task manager and then restarted.  This meant that a lot human intervention required, and potentially lost time trying to run jobs overnight.

iPro’s eCapture on the other hand, allowed multiple asynchronous processing tasks with granular control in suspending and restarting them from it’s control panel, without hanging the application.   It also seemed to have a more robust scripting language for implementing a Rule 26 Keyword Search Plan by simultaneously flagging custom tags to match each search keyword although we still need to do more testing on this.

Other factors include pricing.   We liked that fact that Lexis Nexis preDiscovery offered a monthly payment plan, and iPro eCapture did as well although they require a per page cost for doing TIFF or PDF productions.

We would welcome your input on what you think of these products.

Jeffrey Goodwin
Founder, eDiscoverySquad, LLC

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This is a video interview of a law firm with 20+ lawyers, who have moved to Google Apps.   During the interview, the key partners estimate that they have saved $450K in IT costs over 5 years by moving their law firm to Google Apps.

The approach used was consultative to find out the goals of the firm, and then figure out how to implement them in Google Apps resulting in increased collaboration, ease of use, and offsite anywhere/anytime access to critical information.

To see a video overview about Google Apps click here.

http://ediscoverysquad.com/google-apps

With recent developments in the last month, Google Apps is shaping up to be a powerful platform now and in the future for Law Firms.

Google Vault is available now as an App for Google to do compliance archiving and eDiscovery.   It allows “matters” to be defined, and tags your email and attachments with the “Matter ID”.   When I am involved in eDiscovery engagements, I often see my clients using these “Matter ID’s” in the subject line of their email, and this concept extends very easily to Google Vault.

Kent Walker, Google Senior Vice President and General Counsel gives his perspective on Google Vault:

http://www.youtube.com/watch?v=wZd_hIln1-I

Another powerful feature for law firms is to setup a Google Voice number (includes free nationwide calling), and see all of your telephone calls including time and duration in a consolidated log.  Voice mails automatically are copied to email, and are transcribed by a speech to text engine that is included by Google.

http://www.obihai.com/obiplus.html

The OBI 110 Device (< $50) can work with your existing cordless phones at home, and the OBI 202 (< $75) handles up to 12 extensions and works with cost effective ( < $100 ) IP Phones from Cisco.

I use this type of a system everyday and have been very pleased with it.   When filling out my time cards, I can go back an look at exactly how long a teleconference took, and easily search for text in my Voice mails.

One limitation with Google Voice is that it doesn’t handle Fax, so you will need to setup an online Fax service and route the faxes to your Gmail.   However, this is less and less of a problem as most folks scan these days anyway.

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Lexis Nexis LAW pre-Discovery software is rolling out a new feature which allows going directly from a native review, to a production with searchable PDF.   The feature, skips having to image and OCR the production in TIFF format saving time, computation resources, and network bandwidth.

We have developed open source solutions to convert native files to PDF, and it is good to see Lexis Nexis validating the need for this feature in their next release of LAW.

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